PROST INLAND EMPIRE BY-LAWS
The Club shall be known as PROST Inland Empire.
The objectives of The Club are to encourage and promote social interaction, goodwill and understanding of the Travel and Tourism Industry through education and networking.
The Club shall not:
a) Be used to the business interest of one individual member.
b) Impose restrictions on any members or guests based on social standing, gender, race, religion and/or politics.
c) Be used in any way as a commercial enterprise for profit.
Section 3The organization shall be deemed a non-profit organization according to the laws of the State of California.
OFFICERS AND EXECUTIVE / ADVISORY COMMITTEE
The Club shall be governed in accordance with the by-laws, by the Executive Board comprised of no less than six (6), nor more than nine (9) officers and members, all of whom are elected in January by the general membership, and who will serve for a term of two (2) years.
Executive Board Officers will be President; Vice-President Membership; Vice-President Education; Vice President Venues; Treasurer; Secretary; Immediate Past President.
a) Treasurer term to be minimum of two years, maximum four years.
Immediate Past President shall serve on the Executive Board for a period of one (1) year following term of Office, and shall retain Executive Board privileges during that time.
In the event of resignation of any Executive Board Member, or if a vacancy is created due to unforeseen circumstances, the Executive Board shall appoint a qualified Club Member to serve the unexpired term of the departing Board Member.
Active Membership shall be extended only in accordance with the By-Laws. Potential Members are to pay a yearly membership fee on a per-person basis. Membership fee amount is to be reviewed each year and voted on by the Executive Board.
There are to be three classes of Membership: Active, Life, and Past President.
Membership shall be limited to 100 individuals in the categories outlined below, and are to be nominated by at least two active members and approved by the Executive Board. Prospective Members must have attended at least three (3) luncheon meetings within a calendar year. Member's place of business shall be within the Greater Inland Empire of Southern California and Member should be employed in the Travel/Tourism/Hospitality Industry. Club Membership will be comprised of:
1. Travel Agents (not to exceed 40)
2. Airline Representatives (not to exceed six)
3. Tourism Office Representatives (not to exceed seven)
4. Hotel/Motel/Resort Representatives (not to exceed 15)
5. Cruise Line Representatives (not to exceed six)
6.Tour Operator Representatives (not to exceed 12)
7. Media and Rep Firms (not to exceed six)
8. Ground Transportation (not to exceed five)
9. Trip Insurance Providers (not to exceed three)
a) If a representative from a respective organization loses employment within the Travel Industry for any reason, said member will remain on the Membership Roster for the remainder of the calendar year. Membership dues will not be refunded.
b) If Industry-unemployed member chooses to leave the Travel/Tourism industry, membership will be terminated upon receipt of written request. Membership dues will not be refunded.
c) Membership renewal dues are to be paid prior to, or during, the first luncheon meeting, in February of each year. Prospective members may pay dues upon joining PROST Inland Empire throughout the year. Dues are valid until 31 December of every year.
Life Membership shall be granted to any active member who has retired from the travel/tourism industry and who has been an active member of PROST Inland Empire for 10 years or more. Life members have no voting privileges within the Executive Board. Life members are exempt from paying membership dues.
Past Presidents shall remain Active Members of the Club, and will retain voting privileges within the Executive Board. Immediate Past Presidents are exempt from paying membership dues for one (1) year after the term is up. Past Presidents may choose to run again for an Executive Board Position after two years.
Meeting place and information shall be determined by Vice-President Venues and entered on the Club Website by the Webmaster at least four (4) weeks in advance of the next meeting. Luncheon Budget is to be approved by Executive Board Members before information is placed on the Club Website.
General Meetings shall be held during business hours on the third Wednesday of every other month, beginning in February, and following in April, June, August, October and December. Meetings shall be scheduled as luncheons and shall take place in various restaurant venues within the Greater Inland Empire.
a) Unless otherwise noted, luncheon meetings shall begin at 11:30am for registration and check-in, followed by an educational session by a guest speaker and a social luncheon.
b) Guest Speaker shall be arranged per Vice-President, Education.
c) Speaker is to be employed within the Travel/Tourism Industry.
d) Speaker is not to promote his/her company, but will give an educational presentation based on his/her expertise within the Industry.
e) Speaker shall be invited to the luncheon meeting as a guest of PROST Inland Empire
The first General Meeting of the year, in February, shall include introduction of newly-elected Executive Board Members, new Paid Members, and Immediate Past President.
RSVPs MUST BE RECEIVED by noon the Friday prior to the Luncheon Meeting. The PROST Inland Empire website RSVP function will be removed at that time. If payment is not received by this date, the luncheon must be paid at the door for a surcharge, pre-determined by the Executive Board. RSVPCancellations received AFTER Noon on Friday preceding the luncheon, are the sole responsibility of the Club Member or Guest and monies will not be refunded. No-Show Members or Guests, if paid in advance, will not be refunded. No-show Members or Guests, who have not pre-paid, will be billed for the amount of the luncheon at the at-the-door rate.
a) No substitutions. A cancelling luncheon Attendee may not send a substitute to the Luncheon in their stead.
b) In the event of a family emergency, i.e. hospitalization, accident, etc., a Luncheon Attendee's payment may be carried over to the following Luncheon, OR an industry substitution may be made.
The Christmas Luncheon or Dinner shall be open to all Members and their Guest. Active Members, who have attended ALL luncheon meetings during the year, will be recipients of an incentive to be determined by the Executive Board.
The Executive Board Meetings shall take place on the third Wednesday in January, March, May, July, September and November. Board Meeting time is to be determined and approved by Executive Board Members. More than one half of Board Membership must be present for quorum.
a) Board Meeting Minutes are to be written by the Secretary. Previous Meeting minutes are to be read and approved by the Executive Board prior to each Board Meeting.
b) Board Meetings are open to any Club Members.
The By-Laws may be amended by the Executive Board Members at any time. Any PROST Inland Empire Active Member, Life Member or Past President may submit a proposed By-Laws amendment to the Executive Board. By-Law amendments which are approved will immediately become a part of the By-Laws and will be written as such and posted on the PROST Inland Empire website.